Plays a crucial role in providing administrative and organizational support to ensure the smooth functioning of the agency’s operations. Assist senior management and team members with various tasks and help maintain efficient office processes. Her strong organizational skills, attention to detail, and ability to handle multiple tasks are essential in supporting the agency’s daily activities.
Responsibilities:
Assist with general administrative tasks, including scheduling appointments, managing calendars, and organizing meetings for senior management and team members.
Handle incoming and outgoing communications, such as emails, phone calls, and messages, and direct them to the appropriate recipients.
Manage and maintain digital files, documents, and records, ensuring they are up-to-date and easily accessible.
Coordinate client communications and inquiries, ensuring prompt and professional responses.
Schedule and organize internal and client meetings, including preparing agendas, meeting materials, and minutes when required.
Assist with travel arrangements for team members, clients, or guests.
Keep the office environment tidy and well-organized, maintaining supplies and equipment.
Assist with tracking and managing expenses, including processing invoices and reimbursements.
Help plan and coordinate agency events, workshops, or team-building activities.
Accurately input data and information into various systems or databases as needed.
Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.
Provide general support to team members, including assisting with project-related tasks and helping with special assignments when required.
